Every module built for IDD agencies in Maryland and DC. Staff enter brief notes — every system handles the rest automatically.
AI converts staff shift notes into complete 11-section, DDA-compliant agency reports in seconds. No templates to fill, no sections to remember — just paste the staff notes and get a compliance-ready document. Supports Maryland DDA and DC DDS reporting formats.
Staff enter 1–3 sentences about a person's shift. Arcwell transforms those brief observations into full compliance-ready progress notes that meet DDA and DDS documentation standards. Every shift, every person, without the writing burden.
Track behavioral incidents using the ABC methodology — Antecedent, Behavior, Consequence. Every entry is color-coded by severity (mild/moderate/severe), timestamped, and automatically analyzed for patterns over time. No more paper ABC sheets.
Pre-filled Maryland MCIS and DC incident reporting fields from existing data. One-click copy for submission portals, a permanent audit log of every submission, and automatic deadline flagging for critical incidents (1-hour deadline for critical/major events). Works for both MD and DC.
Quarterly reports require zero manual work. Arcwell auto-compiles progress data, behavioral trends, goal advancement, and service notes from your existing documentation throughout the quarter. When the deadline hits, the report is already done.
AI scores every staff note for completeness, clinical accuracy, and compliance standards. Direct coaching feedback is delivered to the staff member explaining what's missing. Supervisors receive alerts for chronically incomplete notes so nothing slips through.
AI validates all five SMART elements (Specific, Measurable, Achievable, Relevant, Time-bound) for every goal before it's saved. Automatically generates goal tracking forms and progress measurement templates. No more goals that look good on paper but can't be tracked.
Auto-generated quizzes for each supported individual based on their ISP, BSP, and medical records. Ensures every staff member actually knows the people they support — preferences, triggers, communication styles, medical needs. Configurable frequency and completion tracking.
Assignment tracking, automated reminders, and enforcement for behavioral and individual support plan training. Staff who haven't completed required training are blocked from documenting — ensuring every note is written by someone who knows the plan. Deadline management for initial and annual training cycles.
Schedule staff meetings with automatic video conferencing link generation, escalating reminder sequences, and attendance tracking. Ensures required team meetings actually happen and that participation is documented for compliance purposes.
Agency-wide audit readiness score updated in real time. Track goal alignment across all individuals, identify documentation gaps before they become audit findings, and see which staff members or cases need attention. The closest thing to having a compliance officer available 24/7.
Service authorization lapse prevention with automated alerts when authorizations are approaching expiration. Tracks changes to authorization levels and automatically adjusts service plans. Never bill for unauthorized services again, and never provide services without valid authorization.
Unlimited cloud storage for all agency documents — PDFs, Word docs, Excel files, scanned forms, photos. Drag-and-drop upload from any device, searchable by individual or document type, version history for every file, and bulk upload for onboarding new individuals.
Generate complete DDA-compliant policy manuals for new agencies. AI creates full policy documents covering incident reporting, behavioral support, individual rights, staff conduct, medication administration, and more — formatted to DDA specifications. Starting from scratch is now a day, not months.
Start your free trial. No credit card required. Full access to every feature.